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Artical I: Name Artical II: Purpose Artical III: Discrimination Artical IV: Membership Artical V: Duties of the Officers Artical VI: Elections Artical VII: Impeachment Artical VIII: By-laws Artical IX: Meetings Artical X: Committees Artical XI: Executive Board Artical XII: Amendments Article I: Name The name of this organization shall be the Commuting Students Association. Article II: Purpose The purpose of this organization shall be to: 1.provide a forum to address the concerns that face commuting students; 2.unite the commuting students into a common group in order to foster a sense of belonging among themselves and the campus; 3.maintain the Commuting Students Association, it facilities, and its property; 4.act in accordance with the rules and policies of Millersville University. Article III: Discrimination It shall be the policy of the Commuting Students Association not to discriminate Article IV: Membership Membership status of the Commuting Students Association shall consist of active and inactive classifications. 1.Active Membership shall consist of all individuals who have been registered as an active member of the Commuting Students Association. 2.Inactive Membership shall consist of any student registered as a commuter. All new membership shall be closed four weeks prior to the end of the spring semester, and will reopen upon the installment of the new officers. Article V: Duties of the Officers 1.It shall be the duty of the President to: 1.represent the Commuting Students Association at the general meetings and executive board meetings except in the case of an acceptable absence sanctioned by the University or any absence necessitated by the President's responsibility as a student of the University; 2.see that the business of the Commuting Students Association is carried out in a responsible and ethical manner, keeping the best interest of the organization in mind at all times; 3.establish Ad Hoc committees; 4.appoint the chairs of permanent and Ad Hoc committees 5.be an ex-officio member of all committees; 6.swear in new officers; 7.serve as an official open line of communication between the University and the Commuting Students Association. 2.It shall be the duty of the Vice-President to: 1.preside at all meetings in the absence of the President; 2.facilitate communication among the permanent and Ad Hoc committees; 3.succeed the office of the Presidency, should the office of the Presidency become vacant. 3.It shall be the duty of the Treasurer to: 1.receive and maintain all monies belonging to the organization; 2.keep an accurate record of all receipts and expenditures; 3.pay all bills authorized by the organization or the Executive Board; 4.provide a written report of all transactions at all meetings of the Commuting Students Association; 5.coordinate the allocations process. 4.It shall be the duty of the Secretary to: 1.keep accurate minutes of all Commuting Students Association meetings; 2.record the names of all attendees at all Commuting Students Association functions; 3.act as correspondent in all matters pertaining to the business of the Commuting Students Association; 4.maintain the files of the Commuting Students Association and make them available for review to any interested individual; 5.receive written reports bi-weekly from all committees; 6.submit bi-weekly reports of the Commuting Students Association's activities to the Public Relations committee. 5.It shall be the duty of the Parliamentarian to: 1.ensure that all meetings are run according to the Robert's Rules of Order; 2.act as historian of the Commuting Students Association; 3.advise committee chairs on parliamentary procedures according to Robert's Rules of Order. 6.All officers are allowed a maximum of three (3) absences from general meetings per semester 7.All officers must have a minimum of a 2.00 GPA or resign their position Article VI: Elections 1.Time of Election A general election of all officers shall occur three weeks prior to the end of the Spring semester. 2.Nominations Nominations of all officers shall open and close one week prior to elections. 1.All nominees must be active members who have attended a minimum of four (4) Commuting Students Association events, activities, or meetings. 3.Eligibility of Voters All active members of the Commuting Students Association will be eligible to vote. 4.Voting Procedure 1.Voting will take place by secret ballot on the election day. 2.Proxy votes will be accepted. 3.Counting will be monitored by a neutral administrator. 4.A nominee will be elected to office by a simple majority of the quorum. 5.Term of Office Installation of new officers shall take place 1 week after the election closes. Term of office shall begin after being sworn in be the President. The tenure will conclude at the end of one year. 6.Vacancies Vacancies shall be filled as follows: 1.Any Commuting Students Association vacancy (created by resignation, dismissal from the University, or impeachment), with the exception of the President, will be filled by the elected nominee who is an eligible member of the Commuting Students Association where eligibility is defined in Article VI, Section 2, Sub-Section 1. Article VII: Impeachment 1.Any officer or member of the Commuting Students Association can be eligible for impeachment. 2.Any active member of the Commuting Students Association may initiate impeachment proceedings, provided they can show just cause. 3.The hearing shall be held within two weeks after the call for impeachment. 4.A quorum consisting of at least twenty active members and all officers not in question shall act as court with the highest ranking officer presiding, where the rank is determined as follows: President, Vice President, Parliamentarian, Secretary, and Treasurer. If all of the officers are impeached, the advisor or the advisor's delegate shall preside. If the advisor is presiding over the hearing, a neutral administrator shall act as an observer. Otherwise, the advisor shall act as observer. 5.A secret ballot shall be held. A 2/3 majority vote is needed to remove an individual. 6.The decision of the court will be binding and final. Article VIII: By-laws The Commuting Students Association shall enact such by-laws as are necessary to carry out the purpose of the Commuting Students Association and the policies developed in accordance with the rules and regulations of Millersville University. Article IX: Meetings 1.General meetings shall be held a minimum of 1 meeting every 2 weeks. 2.A quorum for a general meeting shall consist of President or the Vice President, and at least eight other active members who are not members of the Executive Board. 3.Only active members may vote on motions made at a general meeting. 4.All general meetings shall be conducted according to Robert's Rules of Order. Additionally, a motion "to submit the question to the active memberships" shall be defined. This motion, which must be approved by a quarter of the active members present, shall cause the motion on the floor to be decided by a proxy of all the active members. This vote shall be administered by the Membership Committee as per Article X Section 1 sub section 2 sub-sub section 3. 5.The time and place of each general meeting shall be announced by the Secretary at least one week before that meeting is to be held. Article X: Committees 1.There shall be four permanent committees; these committees shall be Fundraising, Membership, Public Relations, and Social Events. 1.The duties of the Fundraising Committee shall be to: 1.devbelop ideas to generate revenue for the Commuting Students Association; 2.implement and oversee fundraisers approved at a general meeting; 3.remit all money made at a fundraiser to the Treasurer for deposit; 4.keep an accurate record of all money entrusted to the Committee. 2.The duties of the Membership Committee shall be to: 1.keep an accurate and current list of all active members; 2.register active members and conduct membership drives; 3.run all proxy votes submitted by motion at a general meeting for a period of one week, and submit the results to the secretary prior to the next general meeting. 3.The duties of the Public Relations Committee shall be to: 1.inform the active members of all Commuting Students Association events and any events of the University brought to the attention of the committee; 2.inform the University of the activities of the Commuting Students Association; 3.publish a newsletter once per month about the activities of the Commuting Students Association. 4.The duties of the Social Events Committee shall be to: 1.develop ideas for events to be sponsored by the Commuting Students Association. 2.organize and oversee events approved by the active members. 2.Any Commuting Students Association member may join any Commuting Students Association committee. 3.Committee Chairs 1.Committee chairs shall be appointed and notified by the President from a list of interested active members by the last day of the spring semester. 2.The president may remove a committee chair at any time for just cause. If appealed, the decision can be reversed by a simple majority of the Executive Board. 3.The committee chairs shall be responsible for overseeing, facilitating, and coordinating the activities of their committees. The chairs shall submit regular written reports of the activities of their committees to the Secretary. The chairs shall communicate with other committees via the Vice President. 4.All chairs shall be ex-officio members of the Executive Board. 5.All chairs shall convene a committee meeting a minimum of once every two weeks. 6.Committee chairs must have a minimum 2.00 GPA at the end of each semester or give up the chair. Article XI: Executive Board 1.The Executive Board shall consist of the President, the Vice President, the Treasurer, the Secretary, the Parliamentarian, and two elected active members. 1.The term of the two non-officer members of the Executive Board shall be one year. 2.The two non-officer members of the Executive Board shall be ineligible to be committee chairs during their tenure on the Executive Board. 3.Committee chairs shall be ex-officio members of the Executive Board 4.The advisor shall be an ex-officio member of the Executive Board. 2.The Executive Board shall have the responsibility to: 1.devise the agenda for the general meetings; 2.appoint an active member who is not a nominee for any office to chair the election process. 3.The quorum for a meeting of the Executive Board shall consist of five voting members, where either the President or the Vice President must preside. Article XII: Amendments 1.Amendments to the Commuting Students Association Constitution can be made pending a 2/3 majority vote of the active Commuting Students Association members. 2.All amendments and revisions to this constitution must be approved by the Students Senate through the Constitution Committee before they may become effective. |
